Join our Growing Financial Team!
Posted on Aug. 3rd, 2022
Bookkeeper Job Posting
Join the TEP team in Garibaldi, OR
The National Estuary Program received additional funding thanks to bipartisan support in Congress. That means Tillamook Estuaries Partnership (TEP) now has sustainable funding to support a Bookkeeper position!
We are seeking a qualified person to help manage the finances for our non-profit organization. We receive over 99% of our operational funding and our project implementation funding from federal, state, and local grants. The remainder of our income is from donations. TEP also builds capacity for our partners by providing fiscal administration services to local watershed councils, small non-profits, and others. The Bookkeeper will work closely with grant officers, federal and state agencies, auditors, and other partners.
TEP is a non-profit organization dedicated to the conservation and restoration of Tillamook County’s estuaries and watersheds through active stewardship, scientific inquiry, community engagement, and education. We follow a Comprehensive Conservation and Management Plan (CCMP) to implement our 10-year action agenda. More information about our CCMP can be found here. TEP’s projects include tidal wetlands restoration, fish passage barrier removals through the Salmon SuperHwy partnership, BackYard Planting Program, a native plant nursery, water quality monitoring and improvement, K-12 environmental education, Explore Nature events, and more.
Job Specific Responsibilities
Key actions for this position may include, but are not limited to, the following:
- Perform accounting duties for TEP including maintaining journals, general ledger, accounts payable, accounts receivable, payroll accounts, budgets, and cash accounts.
- Prepare and submit federal and state reports and tax forms to appropriate agencies.
- Work with staff to track grant and contract expenditures and to ensure organizational compliance with fiscal policies.
- Assist Deputy Director with audits: prepare files, field questions, review and respond to audit comments.
- Assist Deputy Director with fiscal administrator for partner agencies including budgeting, payroll, cash management, preparation of federal and state reports, tracking grant and contract expenditures, and overseeing organizational compliance of fiscal policies.
- Prepare monthly, quarterly, annual reports as needed.
- Improve office procedures and protocols for administrative effectiveness/efficiencies and implement cost optimization initiatives to recover or reduce costs (e.g. salary, benefits, travel, operating expenses, indirect costs).
- Work with Deputy Director to develop and update standard operating procedures, checklists, and other succession planning documentation.
In order to contribute to the success of TEP as an organization, the Bookkeeper will have the following general responsibilities:
- Maintain close working relationships with local, state, and federal partners, and special interest groups
- Represent TEP at meetings, committees, conferences, workshops, and events as needed
- Support TEP- and partner-led programs
- Communicate TEP’s achievements through reports, quarterly newsletters, website content, and social media postings
- Write reports and give presentations that meet audience expectations, display information clearly and with high impact, and reflect professionally on TEP
- Participate in TEP fundraising efforts
- Any other duties as assigned
Required Qualifications and Attributes
- Work harmoniously with others and effectively complete tasks in an open office environment
- Interact with staff, Board Members, and public with a high level of professionalism
- Demonstrate a concern for accuracy (e.g. regularly produce accurate, thorough, professional work)
- Demonstrate a concern for effectiveness (e.g. proactively analyze current procedures and offer suggestions for possible improvements)
- Effective communications (e.g. respectful and courteous in all verbal and non-verbal communications)
- Creative and self-motivated
- Willing to carry out tasks and respond to situations as they arise with minimal supervision
- Ability to prioritize tasks to manage multiple projects, adapting as needed to changing priorities, deadlines, and instructions
- Demonstrates integrity and ethical behavior
- Works in an economically, socially, and environmentally sustainable manner
- Displays a positive attitude toward and enthusiasm for functioning as a part of a high-performance team
- Eagerness to continue professional development through attending workshops, trainings, conferences, and independent study
- Valid driver’s license and current auto liability insurance throughout employment with TEP
- Proficiency with Word, Excel, PowerPoint, and Adobe or other similar software.
- Fluent in written and spoken English
Preferred Qualifications and Attributes
- Associate’s degree or higher in accounting, business, or related discipline (two years of work experience may substitute for Associate's degree)
- Two years of experience related to accounting and fiscal management preferred (relevant Associate or Bacherlor degrees may substitute for experience)
- Working knowledge of QuickBooks preferred (TEP is willing to train if successful candidate has experience with a different software package)
- Experience working with diverse populations, rural communities, and private landowners (prefeerd)
- Experience working for non-profit organizations (preferred)
Work shall typically be performed in an office environment at TEP’s main building. Work may also be performed at home up two days per work-week after an orientation period and in accordance with TEP policy. Most staff work four 10-hour days; however, a five 8-hour day schedule may be considered. Evening and weekend work may be required occasionally to support TEP.
Assignments may require repetitive keyboarding, sitting, bending, kneeling, lifting up to 30 pounds, pulling, pushing, reaching, standing, stooping, walking, and occasionally contending with adverse weather conditions requiring special clothing and safety precautions.
This position is subject to all TEP policies including, but not limited to, those provided in the Employee Handbook, Safety Policies, and Fiscal Policy. This position is subject to periodic background checks.
Travel (<100 miles per month), mostly local, is often required. The Accounting Manager shall need to have a personal vehicle, show proof of a valid driver’s license and automobile insurance, and maintain a valid license and insurance for the duration of employment with TEP.
Salary and Benefits:
The salary range for this position is $37,200 - $53,000. Actual offer of compensation shall be dependent upon experience.
This position is eligible for enrollment in the following benefits:
- Retirement program (TEP contribution is 7% of salary),
- Health insurance (TEP pays 100% for employee and 80% for spouse and dependents)
- Holidays (10 scheduled holidays plus 2 floating holidays)
- Vacation (Annual vacation accrual for new hires is 104 hours)
- Sick leave and other benefits as described in the Employee Handbook.
To apply, please submit by email:
- A resume with applicant's mailing address, phone number, and email address.
- A statement of qualifications and interest that describes the applicant’s relevant experience and interest in the position. This statement should not exceed two full, single spaced pages.
- Two professional references including names, email addresses and phone numbers.
Applications will be accepted until 5:00pm (Pacific Time), Wednesday, October 5, 2022. Incomplete or late applications will not be considered.
Please email application materials to Claudine Rehn, Deputy Director at email@example.com. Mailed paper applications will not be accepted.
Preferred Start Date
The preferred start date for this position is on or after November 1, 2022, TEP and the successful candidate will determine the actual start date.
Tillamook Estuaries Partnership is an equal opportunity employer.